Supported Study Procedures
Contents 1. Introduction This procedure outlines the support available to...
Source: www.glos.ac.uk. All Rights Reserved. 2025 University of Gloucestershire
Last updated: 3 March 2025
This guide is aimed at helping university colleagues who are likely to be presented with students who are seeking help for a ‘welfare’ related problem.
In most cases such problems can be resolved through suitable action by the staff member dealing with it, or by referring the student. There are, however, a wide range of complex difficulties that our students encounter and it is very important that the individual is treated in a sympathetic and respectful manner. Often these more complicated issues need to be referred to specialist colleagues within the university or beyond.
The chart overleaf attempts to assist those who are presented with student welfare issues. It is designed to be simple to follow, so that both the staff member and the student can feel that there is a practical way in which help can be found.
It is very important to students that their issues are not shared with their peers and members of staff. Often they will choose to present their problems to staff members that they feel they can trust. It is important to respect this trust, whilst remembering that there are times when confidentiality cannot be guaranteed (for example times when a student presents at risk to themselves or others). Student Support and Wellbeing colleagues can always offer advice on a situation without necessarily knowing the student’s name.
You may be contacted by parents or others to discuss concerns they have for a student or you may be tempted to contact parents in a crisis. Unless the student gives permission, this is a breach of confidentiality. If you have any queries about this, please contact Student Support and Wellbeing colleagues. It should be noted that, in some cases, involving the student’s family actually increases risk, rather than being helpful. If parents have concerns and insist on discussing the matter, they should be referred to Student Support and Wellbeing colleagues.
Students may be reluctant to follow advice in being referred to support services. This can sometimes be difficult as it may appear obvious that they need help. In these cases, contact Student Support and Wellbeing colleagues to talk through the case and any actions needed either for the student, or to support you in maintaining your professional boundaries.
There are occasions when external support is sought when dealing with a student presenting in a crisis situation. This may be the use of an onsite First Aider or the attendance of emergency services. It is imperative that at all times the wishes of the student and advice from such trained professionals is followed. A student may refuse medical care or a recommendation to be taken to an Accident and Emergency Department and this remains their right as an adult even if you do not agree with their decision.
Student Support and Wellbeing colleagues deliver a number of regular staff development sessions to help colleagues deal positively with student crises. Please see the university’s staff development web pages for details. In order to maintain professional boundaries, staff are advised not to share their personal contact details, such as mobile numbers, social media accounts etc.
If any student situation leaves you feeling uncomfortable, in addition to any usual support from your line manager, you might also want to contact the Employee Assistance Programme, Vivup (24 hrs) on 0330 380 0658.
Staff should feel empowered to call for police or ambulance assistance if they feel appropriate, without having to refer to Student Support and Wellbeing colleagues.
The Student Experience Directorate has an on-call arrangement, should an urgent issue arise out of working hours. They can be contacted via Security on 01242 714402 or 07801 183630.
If you feel you or a student are at risk, call university security or police for assistance.
Student is at immediate risk to themselves or others: Call Emergency Services on 999 and inform security
Urgent but not immediate situation: In office hours contact a Student Centre
Urgent but not immediate: Out of office hours contact security
Student Centre
[email protected]
01242 714444
Security
To contact Security on campus for FCH, Hardwick, Oxstalls or Park, please call the University Security Comms room on 01242 714934. Alternatively, the individual mobile numbers are:
FCH 07736 692087
Oxstalls 07793 245017
Park 07801 183630
Pittville 07740 913684
Blackfriars 07771 258605
Student Experience Directorate Senior Team
(Either via Security or Student Centre)
Information for students can be found on the Health and Wellbeing dashboard on MyGlos, through your Personal Tutor / Senior Tutor.
Student Centre
[email protected]
01242 714444
Chaplaincy
[email protected]
01242 714592
Counselling
[email protected]
01242 714542
Disability Support Team
[email protected]
01242 714541
Housing and Halls of Residence
[email protected]
01242 714544
Medical support
Underwood Surgery, Medical centre, Park Campus
01242 714400
Alney Practice Gloucester
01452 522709
Money Advice Team
[email protected]
01242 714535
Wellbeing Coordinators (Student Welfare)
[email protected]
01242 714055
Mental Health and Wellbeing Team
[email protected]
01242 714055
International Student Advice
[email protected]
01242 714844
Please see the Health and Wellbeing dashboard on MyGlos (current students and staff) for further information on support available for students at University of Gloucestershire.
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