DBS Process Flowchart

See image below for the flowchart diagram

	1. Student Applies
	2. Application processed by Admissions
	3. Application meets admission criteria?
	YES	NO
	4.Interviewing Programme?	4. Student informed, process ends
YES	NO
5. Student offered interview	5. DBS required at course start (course has compulsory modules that require DBS)? (see 8. below for next step)
6. Student attends interview
7. Student successful at interview?
YES	NO
8. **DBS required at course start (course has compulsory modules that require DBS)?	8. Student informed, process ends
YES	NO ** See below for next step
9. Student offered conditional place
10. DBS application details sent to student in offer guide
11. Student completes DBS application	Student declines to apply for disclosure – University of Gloucestershire is entitled to withdraw any offer of study that may have been made. Process ends.
12. DBS clear of previous convictions/cautions	12. DBS not clear of previous convictions/ cautions
Proceed with Unconditional place for course	13. Member of academic course team will discuss case on individual, anonymous basis with one of our professional partners in line with University of Gloucestershire DBS policy. A risk assessment meeting may be held.
14. Decision to proceed with place on course agreed by both University of Gloucestershire and nominated partner – no monitoring/action plan/risk assessment required	14. Decision to proceed with place on course agreed by both University of Gloucestershire and nominated partner – monitoring/action plan required	14. Decision not to proceed with offer of place on programme (In line with University of Gloucestershire DBS policy ‘the offer of study made by the university will be subject to the outcome of the disclosure application’) process ends

**From above NO
9. Student offered an Unconditional place
10. Course has non‐compulsory modules which may require DBS checks?
YES	NO
11. Student sent reminder emails of the possibility of DBS requirements and how to apply for DBS	No Further action needed
12. Student completes DBS application		Student declines to apply for disclosure – Placement not approved
DBS clear of previous convictions/cautions	DBS not clear of previous convictions/ cautions
start placement	Member of academic course team will discuss case on individual, anonymous basis with one of our professional partners in line with University of Gloucestershire DBS policy.
Decision to proceed with placement agreed by both University of Gloucestershire and nominated partner – no monitoring/action plan/risk assessment required	Decision to proceed with placement agreed by both University of Gloucestershire and nominated partner – monitoring/action plan required	Decision not to proceed with offer of placement (In line with University of Gloucestershire DBS policy ‘the offer of study made by the university will be subject to the outcome of the disclosure application’) process ends

Subject Areas

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DBS Process Flowchart

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Safeguarding Policy and Procedures

Disclosure and Barring Service (DBS) procedures and other safeguarding processes

Records Retention Schedule Human Resources Management